Privacy Privacy

Privacy Policy for Nickolson's Portrait Studio

Last Updated: December 2025

This Privacy Policy describes how we collect, use, disclose, and protect your information when you visit our website, schedule a session, or use any of our photography services (“Services”).
By using our Services, you agree to the terms described in this Policy.

1. Information We Collect

We may collect the following types of information:

A. Personal Information

Provided by you during booking, payment, communication, or session participation:

Name
Email address
Phone number
Mailing address
Names/ages of session participants (e.g., children)
Payment details (processed via secure third-party processors)

B. Session & Image Data

Collected as part of our photography services:

Photographs and video footage
Session notes
Client preferences (poses, styles, backgrounds)

C. Technical/Website Information

Automatically collected by our website or booking systems:

IP address
Device type
Browser information
Cookies and analytics data
Pages visited and time spent on site

D. Marketing Information

If you opt in:

Email open rates
Questionnaire responses
Social media engagement

2. How We Use Your Information

We use your information to:

Schedule and manage sessions
Communicate with you about your appointments, proofs, orders, and galleries
Deliver digital images and physical products
Improve our website and client experience
Process payments and invoices
Provide customer support
Send marketing emails or promotions (only if you opt in)
Comply with legal or contractual obligations

3. How We Use Your Photographs

Your images may be used in the following ways (only when permitted):

A. Standard Use

Creating proofing galleries
Editing and retouching
Delivering digital and printed products
Archiving for re-orders, re-prints, and long-term access

B. Promotional Use (With Consent Only)

We may request permission to use select images for:

Website portfolio
Social media
Studio displays
Marketing materials
Competitions or submissions
You may decline at any time; this will not affect your service.

4. How We Share Your Information

We do not sell your personal information.

We may share data only with trusted third parties necessary to operate our business:

Online galleries & proofing systems
Professional print labs
Payment processors
Studio management/CRM software
Email marketing platforms
Website hosting platforms
Legal or regulatory authorities (if required by law)

All vendors are required to maintain strict data privacy protections.

5. Data Retention

We retain personal information and images only as long as necessary for:

Providing services
Fulfilling orders
Legal or tax obligations
Preserving client galleries (when applicable)

If you would like us to delete your images or account, you may request removal at any time unless we are legally required to retain it.

6. Your Rights & Choices

Depending on your location, you may have the right to:

Access the information we store
Request correction or updates
Request deletion of your data
Limit or withdraw marketing consent
Request that we stop using specific images for promotional purposes

To exercise these rights, email us at (add your studio email).

7. Cookies & Tracking Technologies

Our website may use cookies to:

Improve site performance
Analyze visitor behavior
Remember preferences
Deliver ads or promotions (if enabled)

You may disable cookies in your browser settings. Some site features may not function properly without them.

8. Children’s Privacy

We take special care with children’s portraits.
We do not knowingly collect personal information from children under 13 without parental consent. All session information for minors must be provided by a parent or legal guardian.

9. How We Protect Your Information

We use industry-standard safeguards including:

Encrypted online galleries
Secure payment processing
Firewalls and access controls
Limited employee access
Regular security reviews

No system is 100% secure, but we work diligently to protect your privacy.

10. Third-Party Links

Our website may contain links to external websites.
We are not responsible for the privacy practices of those sites.

11. Changes to This Policy

We may update this policy from time to time.
Revisions will be posted on this page with a new “Last Updated” date.

12. Contact Us

If you have questions about this Privacy Policy or wish to make a privacy request:

Nickolson's Portrait Studio
20101 Peachland Blvd. Unit 207
Port Charlotte FL 33954

Email: studio@nickolsons.com
Phone: 941-255-1888